As an off-the-shelf document imaging and scanning systems, FileHold ships with the software to turn cabinets, full of paper into a secure, version controlled and compliant electronic library. With its cost effective, licensing and no per scan fees FileHold provides a big business scanning solution at a small business price.Powered by EMC Captiva’s QuickScan pro scanning software, the FileHold scanning solution supports over 300 different ISIS certified document scanners or Multi Function centers. EMC is the industry leader in document imaging solutions and QuickScan Pro is a proven scanning system with over 250,000 licenses sold over the past 10 years.
The FileHold Scanning Solution is ideal for small to medium sized businesses that are ready to replace the time consuming and error-prone process of manually managing paperwork with a complete document management solution that is capable of handling thousands of documents. With FileHold, users process documents more efficiently and reduce or eliminate storage and filing costs associated with maintaining hard copy versions.Scanning & job automation features allow scan operators to create batch processing workflows that can handle the different types of documents to be scanned depending on the scanning need. Job and document separation features can quickly split a stack of paper into individual electronic documents. Once scanned and processed, batches of scanned files are automatically sent to storage in the FileHold library.
During or after the scanning process Image processing features can refine the scanned image files by adjusting the contrast, removing scanned artifacts or straightening the image ensuring the final scans are of the highest quality. Optical Character recognition features (also known as OCR) extract text from the scanned image file by recognizing the characters on each page. This text is added to the FileHold full text search index making the content of the scanned document instantly searchable using FileHold’s search engine from within the library.Tagging features index and classify each document by associating metadata with it ensuring the document can be found quickly at a later date. Zonal-OCR and barcode recognition features can partially or fully automate the tagging process on behalf of the scan operator eliminating the need for manual data entry and oversight while dramatically reducing data entry errors.
File Conversion features can save scanned document to a variety of file formats including searchable PDF, word, text, XML, HTML or image formats (Other formats include - Supports most every file format: TIFF, PNG, PCX/DCX, BMP, JPEG, JPEG 2000, CALS, JBIG, MO:DCA, GIF, PDA and PDF. GIF) .Once scanning is complete automatic filing features send scanned files to their storage location in the FileHold library. Scanned documents can be sent to a single pre-defined folder in the library or they can dynamically filed based on the metadata associated with each scanned file.
The FileHold Scanning Solution is ideal for small to medium sized businesses that are ready to replace the time consuming and error-prone process of manually managing paperwork with a complete document management solution that is capable of handling thousands of documents. With FileHold, users process documents more efficiently and reduce or eliminate storage and filing costs associated with maintaining hard copy versions.Scanning & job automation features allow scan operators to create batch processing workflows that can handle the different types of documents to be scanned depending on the scanning need. Job and document separation features can quickly split a stack of paper into individual electronic documents. Once scanned and processed, batches of scanned files are automatically sent to storage in the FileHold library.
During or after the scanning process Image processing features can refine the scanned image files by adjusting the contrast, removing scanned artifacts or straightening the image ensuring the final scans are of the highest quality. Optical Character recognition features (also known as OCR) extract text from the scanned image file by recognizing the characters on each page. This text is added to the FileHold full text search index making the content of the scanned document instantly searchable using FileHold’s search engine from within the library.Tagging features index and classify each document by associating metadata with it ensuring the document can be found quickly at a later date. Zonal-OCR and barcode recognition features can partially or fully automate the tagging process on behalf of the scan operator eliminating the need for manual data entry and oversight while dramatically reducing data entry errors.
File Conversion features can save scanned document to a variety of file formats including searchable PDF, word, text, XML, HTML or image formats (Other formats include - Supports most every file format: TIFF, PNG, PCX/DCX, BMP, JPEG, JPEG 2000, CALS, JBIG, MO:DCA, GIF, PDA and PDF. GIF) .Once scanning is complete automatic filing features send scanned files to their storage location in the FileHold library. Scanned documents can be sent to a single pre-defined folder in the library or they can dynamically filed based on the metadata associated with each scanned file.
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